Personal Assistant CEO - Минск - вакансия 960672

Petrosoft LLC


Дата: 25.11.2021

Город: Минск

Сфера деятельности: Секретариат и АХО


Текст вакансии:

Personal Assistant (remote work full time ) Personal Assistant will contribute to the success of the company by providing administrative and operational support to executive level leader. Our ideal candidate will have 5+ years’ experience in executive level support functions and a drive for taking on responsibilities to allow greater productivity for others. This person should be a customer-focused partner with excellent communication skills, keen attention to detail, and the ability to manage multiple projects with shifting priorities. Responsibilities: Demonstrates a comprehensive knowledge of the Company’s rules, policies and procedures Provides administrative support to the CEO through the preparation of written materials including composing, typing, reviewing, editing and proofreading a variety of letters, memos, Board packet documents, personnel documents, reports, and statistical charts from notes which include information of a sensitive and confidential nature. Coordinates special projects and Business events as assigned. ​ Performs complex secretarial duties such as independently planning, organizing, and prioritizing work and compiling reports. Establishes and maintains administrative files including historical legal documents, resolutions, ordinances, contracts and agreements, and coordinates records retention and destruction. Manages the preparation, organization, and distribution of packet material related to specific Board meetings. Drafts Board of Directors action summaries, resolutions, and various other Board packet related documents. Attends Board meetings remotely and records all official proceedings, preparing minutes and documents for the Boards. Composes and types letters, memoranda, reports, presentations, manuals, brochures, letters and flyers. Reviews and provides editorial feedback on correspondence, memorandaprepared by others to assure correctness of content, typographical and grammatical accuracy. Coordinates travel rewards program for CEO and assigned people. Ensures that office equipment and supplies are maintained for employees working out of HQ. Prepares/processes equipment and supply orders following Performs various special office project assignments involving a high degree of administrative skills and the ability to make decisions based upon a working knowledge of District policies and procedures. Coordinates with personnel from other Departments to manage PMs, TLs and enhances smooth cross operation and efficiency Maintains confidentiality of materials and information of a highly sensitive and confidential nature requiring the exercise of independent judgement, personal initiative, and strict confidentiality. Maintains customer service including mailing surveys, data entry and coordinating the development of reports. Researches and prepares special reports, including gathering and summarizing data. Works with CEOs’ family members and takes care of various errands and requests Arranges travel and bookings Requirements: ​Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position Full comprehension of office management systems and procedures Excellent knowledge of MS Office Proficiency in English Exemplary planning and time management skills Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality Working conditions: Full remote work Salary in $ Paid vacation Work Schedule: Hours often follow typical those of a typical business work week. However, executives who work late expect their executive assistants also to be available after hours ( start work 13.00 UTC+3) Petrosoft’s founder is a retail operator and engineer who initially developed a cloud-based back-office software solution in 2002. Today, the company provides a platform, integration options, software, hardware, and services.From its headquarters in Pittsburgh, the company supports its POS, foodservice, fuel management, and back-office product lines as well as its integration with industry-leading technology partners SAP. IBM. Microsoft .



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